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Service Overview

Multifunction Devices, Plotters & Wide Format, Printers, Scanners, Digital Printing & Production Devices, Projectors, Projection Systems, Interactive Whiteboards, Cutters, Shredders, Folders, Mailing Machines

Advanced Scanning, Document Management, Device Management, Mobile & Cloud Solutions, Output Management, Process Automation, Paperless Solutions, Workplace Productivity

Infrastructure Procurement, Networking Solutions, Disaster Recovery, Cloud Services, Server Virtualization, IT Assessments, Managed IT Services

Who we are

AGS Business Systems specializes in simplifying the intricacies of workplace technology and is committed to making your business processes easier, faster, and more cost-effective.  Through the services we provide, our customers benefit with efficient workflows, robust security and environmentally friendly print strategies. 

Established in 1976, we have always strived to be in front of the constantly changing demands of the modern office environment. Through careful examination and research we ensure we find the right solutions for our customers by partnering with the best technology trendsetters in the industry.  

We offer solutions and service to the major cities and surrounding towns on Vancouver Island including but not limited to Campbell River, Comox, Courtenay, Duncan, Nanaimo, Parksville, Port Alberni,  Qualicum, and Victoria.

At AGS, you can count on an organization that keeps its promises by going above and beyond to ensure your satisfaction with the equipment and solutions we provide. 
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Recent Industry News, Articles and Expertise

AGS Business Systems Inc

By AGS Solutions 09 Feb, 2017
Say the word “accounts payable” to a business owner, and don’t be surprised if you’re regaled with nightmarish tales of paperwork gone wrong.
Out of all the tasks that make up the day-to-day running of a business, invoicing has certainly earned its reputation as tedious, error prone and labour intensive. Yet it’s often one of the most important parts of ensuring your business runs smoothly.

New software developments are providing increasingly sophisticated ways to streamline the receipt and payment of invoices, freeing up employees for more productive work and increasing customer satisfaction.

It all starts with intelligent scanning software. This software uses optical character and intelligent document recognition to convert paper (or electronic) invoices into searchable electronic files, recognizing supplier names and other key fields like item, cost and payment date.

Once that electronic file is created, it can be routed via email or other means to the appropriate individual for payment authorization, or the software can match the file with purchase orders or other documentation.

The strength of intelligent scanning software is that it virtually eliminates data entry. Instead of entering supplier names and product prices month after month, employees can search electronic invoicing files for purchasing trends, track payment dates that take advantage of early payment discounts or make purchasing recommendations that smooth out your supply chain.

Obviously, an electronic document management system is something best implemented in a business dealing with a large volume of paper documents on a regular basis. Consulting firms, manufacturers and other similar businesses can benefit greatly from the efficiencies such a system provides.

Also any business in which key employees travel; invoices can be routed to smartphones and tablets on the road instead of waiting until the employee is back in the office. Electronic document management systems need to be flexible to suit the business, and an accounts payable system is no different.

It’s important to implement the correct software with the features and functions you need. The pay-off, though, is when your paperwork is done right — and with very little effort!

AGS Business Systems has been providing office technology to Vancouver Island customers since 1976 and prides itself on being 100% locally Island owned and operated.

Don Linder can be reached at (250) 756-5611 or don.linder@agscanada.com.
By AGS Solutions 11 Jan, 2017

Does your moody old scanner have you mad as hell and reliving the scene from Office Space as you plot its demise? Perhaps you dream of smashing your old copier with a hammer. Whatever the frustration, in this age of multitasking, a new commercial-grade multifunction printer (MFP) makes sense for many organizations.

A business might buy a higher grade of MFP for many reasons, including efficiency, increased productivity, better reliability, competent support and, of course, cost savings. But before you head out with credit card in hand, here are a few things to consider:

1. Understand your needs. Take a good look at the volume and type of printing you're doing. Will consumer-grade equipment (low initial cost, high operating cost) cut it or should you move up to commercial grade? Are you using several small printers around the office? Are you outsourcing any printing? Do you print different types of materials, such as brochures and manuals? The potential for cost savings could be tremendous.

2. Examine your workflow. Is time being wasted by over-handling documents and hopping around between equipment? Could you benefit from an MFP with special organizing software?

3. Ensure you can support a commercial- grade printer. Printing is essential in most offices, but it can be frustrating if things go wrong. Does your business have IT people on hand if there's a hiccup? If not, make sure your supplier has local IT capability and can help if there's a problem.

4. Investigate suppliers. If you have a question, will you be stuck making your way through a phone tree or will you talk to a real, live person? Does the supplier have enough technicians to respond quickly? Do they offer continuous training as your staff changes and your work processes change? Do they regularly  perform preventative maintenance to correct problems before they occur?

5. Think about the future. What happens if your needs or the technology changes? Is the supplier willing and able to upgrade your equipment for you? Is the supplier growing in your local market or are they shrinking?

Buying any new piece of equipment takes careful consideration. Both the product and the supplier need to be reliable, so take the time to do your research. Like all new ventures, expect a learning curve; with the proper equipment from the right people, it's some short-term pain for long-term gain.

AGS Business Systems has been providing office technology to Vancouver Island customers since 1976 and prides itself on being 100% locally Island owned and operated.

Don Linder can be reached at (250) 756-5611 or don.linder@agscanada.com.

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